The Banking Center provides bookkeeping services for recognized Millersville University student organizations. You can also cash checks and make change at the Banking Center.
Check Cashing Policies
- A valid Millersville University ID is required.
- Personal checks cashed up to $50.00
- Millersville University checks cashed up to $350.00
- Payroll checks cashed up to $300.00
- A penalty of $40.00 will be charged for non-sufficient fund checks
Student Organization Accounts
Signature SheetAll student organizations are required to have a signature sheet on file. This must be completed each academic year. The signature sheet for the 2015-2016 academic year must be on file by October 1, 2015. Failure to complete the sheet will result in your organization’s account being frozen.
DepositsMoney may be deposited into your organization account at the Student Memorial Center Banking Area, Monday – Friday 8:00a.m. – 4:30p.m. A detailed listing of all financial transactions is available on getInvoled. Any discrepancies should be reported to the Banking Center immediately.
ChecksTo have checks written from your organization account, a Form #1 and a copy of the invoice to be paid are required. Please make sure you fill out the Form #1 completely. Any Form #1 submitted without a full LEGAL address will NOT be processed. Any Form #1 submitted to “pay for a service” must have a W-9 on file for the recipient, otherwise the request will not be processed. A Form #1 also requires two signatures; the president or the treasurer AND the advisor of your organization. If the check is for a reimbursement of funds spent, the receipt must be attached to the Form#1.
Pickup or deliver checks?The Form #1 has an area on the bottom to mail or for pick-up. Any Form #1 that does not have a preference will be mailed. Checks that are marked for pick-up will be held for two weeks from issue date. They will be mailed after the two week time period.
Fund DispersementThe Form #1 has an area at the bottom to also indicate if the funds for the check are to come from the Allocated or Fundraised account. If not indicated, funds will automatically be disbursed from the Fundraiser Account.
When will my check be ready?Checks are available on Tuesdays and Fridays after 3:00p.m. Form #1′s received on Fridays and Mondays 8:00a.m. – 3:00p.m. will be available on Tuesdays. Form #1′s received on Tuesday, Wednesday and Thursday 8:00a.m. – 3:00p.m. will be available on Fridays. Any organization that requests a Stop Payment will incur a $40.00 charge to their account.
What if our organization runs out of money?If your organization has depleted all the funds deposited with Student Services, Inc., the advisor to your organization will be notified. No Form #1s will be processed and no funds released until a balance is available in the organization’s account.
How can I track our balance?A detailed history of all financial transactions can be accessed on getInvoled. If you need help setting up an account contact the CSIL office.
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