The Banking Center provides bookkeeping services for recognized Millersville University student organizations. You can also cash checks and make change at the Banking Center.
Check Cashing Policies
- A valid Millersville University ID is required.
- Personal checks cashed up to $50.00
- Millersville University checks cashed up to $350.00
- Payroll checks cashed up to $300.00
- A penalty of $40.00 will be charged for non-sufficient fund checks
Student Organization Accounts
Signature SheetAll student organizations are required to have a signature sheet on file. This must be completed each academic year. The signature sheet for the 2017-2018 academic year must be on file by September 18, 2017. You cannot access your funds if this sheet is not in our office by that date.
DepositsMoney may be deposited into your organization account at the Student Services Business Office (banking center area), Monday – Friday 8:00a.m. – 4:30p.m. A detailed listing of all financial transactions is available on getInvolved. Any discrepancies should be reported to the Business Office immediately.
ChecksThe method to have a check cut is the Form #1. Any Form #1 submitted without a full LEGAL address (legal address refers to the address as it appears on your driver’s license) will NOT be processed. A Form #1 also requires two signatures; the president or the treasurer AND the advisor of your organization. If the check is for a reimbursement of funds spent, the original receipt(s) must be attached to the Form #1.
Paying an InvoiceTo pay invoices from an organization account, a Form #1 with the original invoice(s) to be paid is required. Please make sure that the Form #1 is completed in its entirety.
Payment for Services Rendered‘Services rendered’ is considered income. The Form #1 with the original invoice, agreement or contract, along with the payee’s signed W-9 must be submitted. A W-9 is required. Income is reported to the IRS and the payee will receive a 1099-MISC tax form in January the following year.
Reimbursement for PaymentIf you have made a purchase for your organization and need to be reimbursed, submit a completed Form #1 with all of the original receipts attached. If you have used a credit card, you will need documentation that shows the credit card has been charged (paid in full). Best practice is to include a copy of your credit card, Amazon or PayPal statement when making on-line purchases (be sure that your name appears on the statement). Do not submit statements that are marked “pending transaction” you must wait until the transaction has been posted to your account.
Reimbursement for FoodAuditing protocol requires that all receipts for food purchases are itemized. Along with the completed Form #1, please attach the itemized food receipts.
Pickup or deliver checksThe Form #1 has an area at the bottom to mail or pick-up. Any Form #1 that does not have a preference will be mailed. Checks that are marked for pick-up will be held for two weeks from issue date. They will be mailed after the two week time period.
Fund DispersementThe Form #1 has an area at the bottom to also indicate if the funds for the check are to come from the Allocated or Fundraised account. If not indicated, funds will automatically be disbursed from the Fundraised Account.
When will my check be ready?Checks are available on Tuesdays and Fridays after 3:00p.m. Form #1′s received on Fridays and Mondays 8:00a.m. – 3:00p.m. will be available on Tuesdays. Form #1′s received on Tuesday, Wednesday and Thursday 8:00a.m. – 3:00p.m. will be available on Fridays.
Any organization that requests a Stop Payment will incur a $40.00 charge to their account. To void a check you must turn the original check into the Business Office. There is no fee to void a check. In either case, you must submit a written explanation with authorized signatures (including the advisor).
How can I track my balance?A detailed history of all financial transactions can be accessed on getInvolved. Once you have received status as a recognized organization by Student Senate, we will create an account for you when you have brought in your first deposit.
What if our organization runs out of money?If your organization has depleted all the funds deposited with Student Services, Inc., the advisor to your organization will be notified. No Form #1s will be processed and no funds released until a balance is available in the organization’s account.
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