The University Store

The Millersville University Store is your destination for any MU course materials, the latest apparel and insignia items to help show off your ‘Ville pride!

Shop on campus or visit the online store

All courses, required materials, and pricing options are displayed in a personalized, easy-to-use page when you log in with your student account.

Keep up to date on the latest swag!

Business Office

STUDENT ORGANIZATION BOOKKEEPING

Currently open by appointment only.

The SSI Business Office provides bookkeeping services for recognized MU student organizations, in addition to check cashing and making change for all MU students and staff.
Signature Sheet
Form #1
W-9

All student organizations are required to have a signature sheet on file. This must be completed each academic year. The signature sheet for the 2020-2021 academic year must be on file by September 13, 2020. You cannot access your funds if this sheet is not in our office by that date.

Money may be deposited into your organization account at the Student Services Business Office (banking center area), Monday – Friday 10:00a.m. – 3:00p.m. A detailed listing of all financial transactions is available on getInvolved. Any discrepancies should be reported to the Business Office immediately.

The method to have a check cut is the Form #1. Any Form #1 submitted without a full LEGAL address (legal address refers to the address as it appears on your driver’s license) will NOT be processed. A Form #1 also requires two signatures; the president or the treasurer AND the advisor of your organization. If you are the payee, you may not sign the Form 1. If the check is for a reimbursement of funds spent, the original receipt(s) must be attached to the Form #1.

To pay invoices from an organization account, a Form #1 with the original invoice(s) to be paid is required. Please make sure that the Form #1 is completed in its entirety.

‘Services rendered’ is considered income. The Form #1 with the original invoice, agreement or contract, along with the payee’s signed W-9 must be submitted. A W-9 is required. Income is reported to the IRS and the payee will receive a 1099-MISC tax form in January the following ye

If you have made a purchase for your organization and need to be reimbursed, submit a completed Form #1 with all of the original receipts attached. If you have used a credit card, you will need documentation that shows the credit card has been charged (paid in full). Best practice is to include a copy of your credit card, Amazon or PayPal statement when making on-line purchases (be sure that your name appears on the statement). Do not submit statements that are marked “pending transaction” you must wait until the transaction has been posted to your account.

Auditing protocol requires that all receipts for food purchases are itemized. Along with the completed Form #1, please attach the itemized food receipts.

Currently all checks will be mailed only. The Form #1 has an area at the bottom to mail or pick-up. Any Form #1 that does not have a preference will be mailed. Checks that are marked for pick-up will be held for two weeks from issue date. They will be mailed after the two week time period.

The Form #1 has an area at the bottom to also indicate if the funds for the check are deducted from the Allocated or Fundraised account. If not indicated, funds will automatically be disbursed from the Fundraised Account.

Currently all checks will be mailed only.Checks are available on Tuesdays and Fridays after 3:00p.m. Form #1′s received on Fridays and Mondays 10:00a.m. – 3:00p.m. will be available on Tuesdays. Form #1′s received on Tuesday, Wednesday and Thursday 10:00a.m. – 3:00p.m. will be available on Fridays.
Any organization that requests a Stop Payment will incur a $40.00 charge to their account. To void a check you must turn the original check into the Business Office. There is no fee to void a check. In either case, you must submit a written explanation with authorized signatures (including the advisor).

A detailed history of all financial transactions can be accessed on getInvolved. Once you have received status as a recognized organization by Student Government Association, we will create an account for you when you have brought in your first deposit.

If your organization has depleted all the funds deposited with Student Services, Inc., the Director of Finance with the Student Government Association as well as your advisor will be notified.  No form #1’s will be processed and no funds can be released until a positive balance is available in the organization’s account.  Please be diligent in checking your account balance in GetInvolved regularly.

About

MOVING FORWARD.  TOGETHER.

Student Services, Inc. is a not for profit 501(c)3 corporation. The Board of Directors of SSI is comprised of 13 individuals representing the Council of Trustees, the Community, and Students.

Founded in 1956, Student Services, Inc.’s core purpose is to enhance the Millersville University campus community by providing professional management services, while demonstrating excellent customer service practices through dedication and commitment to enrich the student’s social, cultural, and educational experience at Millersville University. Our employees show great pride and dedication in serving the Millersville campus and community. Nearly half of our full-time employees are Millersville University alumni.

Student Services, Inc. is a major supporter of Millersville University, Millersville University Athletics, Student Organizations and the surrounding community. The mission of the organization is to provide facilities, services and activities that optimize the student experience and to provide predictable financial support for Millersville University. On average, the organization contributes approximately $1.6 Million annually in cash and donated services.

GET IN TOUCH

Contact

LET’S TALK.

21 South George Street, Millersville, PA 17551

(717) 640-5446

<a href=”https://form.jotform.com/50544348681156″>University Store Employment Application</a>

<a href=”https://form.jotform.com/50544959641160″>Business Office Employment Application</a>